Booking a wedding band is one of the most exciting parts of planning your big day. After all, the music sets the mood, gets your guests dancing, and helps create memories that will last a lifetime. But before you get caught up in setlists and song choices, there’s one crucial step you should never overlook: the contract.

A contract with your wedding live band is more than just paperwork—it’s your safety net. It ensures everyone is on the same page, protects both parties, and helps avoid any last-minute surprises. If you're considering hiring a live music band like Replay-band, here’s what to check before putting pen to paper.

Clear Performance Details

Your contract should clearly state the date, time, and location of the wedding. It should also specify:

• Set start and end times

• Break schedules

• Performance duration

• Setup and soundcheck time

Make sure everything aligns with your wedding schedule. A professional live band like Replay-band will always include these details to ensure smooth coordination.

Band Lineup and Substitutions

It's common for cover bands or live music bands to have multiple musicians or substitute players. The contract should include:

• The number of performers

• Names of key members (especially vocalists or band leaders)

• A clause outlining what happens in case of illness or emergencies

With Replay-band, transparency is key. They always aim to perform with their full lineup and communicate any changes well in advance.

Equipment and Technical Requirements

Find out whether the wedding band provides their own sound system, lighting, and instruments. If the venue has technical restrictions (like sound limits or power supply issues), those should be noted in the agreement.

Replay-band typically supplies a full professional sound setup, but your contract should confirm who is responsible for what.

Music Preferences and Requests

Make sure the contract covers music preferences, including:

• First dance song

• Special requests

• Any “do not play” songs

• Whether the band will take guest requests

An experienced cover band like Replay-band will work closely with you to customize the playlist, ensuring your wedding feels personal and meaningful.

Payment Terms

The contract should break down all financial details, including:

• Total fee

• Deposit amount and due date

• Final payment deadline

• Accepted payment methods

• Cancellation policy and refund terms

A trusted live music band will have clear and fair policies, just like Replay-band, so you always know where your money is going.

Breaks and Meals

Professional wedding live bands usually require short breaks during long sets. Your contract should state how many breaks will be taken and how long they’ll be.

It’s also customary to provide the band with meals and non-alcoholic drinks, especially if they’re onsite for several hours. This can be coordinated with your caterer and confirmed in the contract.

Liability and Insurance

Ask whether the band carries liability insurance, especially if it’s a requirement at your venue. This protects you in case of accidents or damage caused during setup or performance.

Replay-band is fully insured and follows all venue guidelines, offering peace of mind along with great music.

Contingency Plans

No one wants to think about the unexpected, but a good contract will include contingency plans for:

• Weather issues (especially for outdoor weddings)

• Equipment failure

• Performer illness or emergencies

Discuss how these scenarios would be handled so you’re prepared for anything.

Final Thoughts

Hiring a live band like Replay-band can transform your wedding into a lively, unforgettable celebration. But to make sure everything runs smoothly, a detailed contract is essential. It protects both you and the performers, ensures clarity, and allows everyone to focus on what matters most—celebrating love through music.

Before you sign, take the time to review, ask questions, and get everything in writing. A great wedding starts with great planning—and the right band by your side.